EDI 850 Purchase Order

Common T-Sets > X12 EDI T-Sets / EDIFACT EDI T-Sets

The EDI 850 is a Purchase Order transaction set, used to place an order for goods or services. The 850 generally provides the same information you would find in a paper Purchase Order (PO) document, including:

Item, prices and quantities ordered
Shipping details
Payment terms
Discounts

Simply accepting an EDI 850 from your trading partner is usually not sufficient for full EDI compliance. Most trading partners will expect other EDI transactions from you in response to the purchase order such as:

EDI 997 Functional Acknowledgement - to confirm receipt of the EDI 850
EDI 810 Invoice – to replace the traditional paper-based invoice
EDI 856 Advance Ship Notice – to describe the contents of each shipment and how items were packed.

You might also be asked to trade additional documents for full compliance. These may include:

EDI 855 Order Acknowledgement – sent in response to the EDI 850 to confirm you can meet the requirements set in the purchase order
EDI 860 Order Change Request – sent to request an update to the details on the original purchase order

For assistance meeting the requirements of your trading partners in the most effective and efficient manner, look to 1 EDI Source. Our Professional Services team can help you develop an approach to address your needs for security, communications protocols, transaction formats, as well as integration issue and more. Contact 1 EDI Source to discuss your situation.

EDI 850 Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*> GS*PO*4405197800*999999999*20101127*1719*1421*X*004010VICS ST*850*000000010 BEG*00*SA*08292233294**20101127*610385385 REF*DP*038 REF*PS*R ITD*14*3*2**45**46 DTM*002*20101214 PKG*F*68***PALLETIZE SHIPMENT PKG*F*66***REGULAR TD5*A*92*P3**SEE XYZ RETAIL ROUTING GUIDE N1*ST*XYZ RETAIL*9*0003947268292 N3*31875 SOLON RD N4*SOLON*OH*44139 PO1*1*120*EA*9.25*TE*CB*065322-117*PR*RO*VN*AB3542 PID*F****SMALL WIDGET PO4*4*4*EA*PLT94**3*LR*15*CT PO1*2*220*EA*13.79*TE*CB*066850-116*PR*RO*VN*RD5322 PID*F****MEDIUM WIDGET PO4*2*2*EA PO1*3*126*EA*10.99*TE*CB*060733-110*PR*RO*VN*XY5266 PID*F****LARGE WIDGET PO4*6*1*EA*PLT94**3*LR*12*CT PO1*4*76*EA*4.35*TE*CB*065308-116*PR*RO*VN*VX2332 PID*F****NANO WIDGET PO4*4*4*EA*PLT94**6*LR*19*CT PO1*5*72*EA*7.5*TE*CB*065374-118*PR*RO*VN*RV0524 PID*F****BLUE WIDGET PO4*4*4*EA PO1*6*696*EA*9.55*TE*CB*067504-118*PR*RO*VN*DX1875 PID*F****ORANGE WIDGET PO4*6*6*EA*PLT94**3*LR*10*CT CTT*6 AMT*1*13045.94 SE*33*000000010 GE*1*1421 IEA*1*000003438

EDI 850 Specification

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Sources

Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA. http://www.x12.org