The EDI 850 is a Purchase Order transaction set, used to place an order for goods or services.
What is EDI 850?
Also known as an electronic purchase order, the EDI 850 is often the first step in ordering.
The EDI 850 generally provides the same information you would find in a paper PO document, including:
- Item, prices and quantities ordered
- Shipping details
- Payment terms
- Discounts
It can be used for single or recurring purchases.
Using the EDI 850 provides several benefits. It streamlines the purchasing process, enabling sellers to optimize their operations and buyers to receive their goods more quickly. In addition, because EDI transactions are encrypted en route, trading partners can securely share sensitive data like pricing.
EDI 850 Documentation
Simply accepting an EDI 850 from your trading partner is usually not sufficient for full EDI compliance. Most trading partners will expect other EDI transactions from you in response to the purchase order such as:
- EDI 997 Functional Acknowledgement - to confirm receipt of the EDI 850
- EDI 810 Invoice – to replace the traditional paper-based invoice
- EDI 856 Advance Ship Notice – to describe the contents of each shipment and how items were packed.
You might also be asked to trade additional EDI 850 documentation for full compliance. These may include:
- EDI 855 Order Acknowledgement – sent in response to the EDI 850 to confirm you can meet the requirements set in the purchase order
- EDI 860 Order Change Request – sent to request an update to the details on the original purchase order
For assistance meeting the requirements of your trading partners in the most effective and efficient manner, look to 1 EDI Source. We have extensive expertise with clients in manufacturing, retail and logistics and distribution. Our Professional Services team can help you develop an approach to address your needs for security, communications protocols and transaction formats and assist with integration issues and more. Contact 1 EDI Source to discuss your situation.
EDI 850 Format
ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*>
GS*PO*4405197800*999999999*20101127*1719*1421*X*004010VICS
ST*850*000000010
BEG*00*SA*08292233294**20101127*610385385
REF*DP*038
REF*PS*R
ITD*14*3*2**45**46
DTM*002*20101214
PKG*F*68***PALLETIZE SHIPMENT
PKG*F*66***REGULAR
TD5*A*92*P3**SEE XYZ RETAIL ROUTING GUIDE
N1*ST*XYZ RETAIL*9*0003947268292
N3*31875 SOLON RD
N4*SOLON*OH*44139
PO1*1*120*EA*9.25*TE*CB*065322-117*PR*RO*VN*AB3542
PID*F****SMALL WIDGET
PO4*4*4*EA*PLT94**3*LR*15*CT
PO1*2*220*EA*13.79*TE*CB*066850-116*PR*RO*VN*RD5322
PID*F****MEDIUM WIDGET
PO4*2*2*EA
PO1*3*126*EA*10.99*TE*CB*060733-110*PR*RO*VN*XY5266
PID*F****LARGE WIDGET
PO4*6*1*EA*PLT94**3*LR*12*CT
PO1*4*76*EA*4.35*TE*CB*065308-116*PR*RO*VN*VX2332
PID*F****NANO WIDGET
PO4*4*4*EA*PLT94**6*LR*19*CT
PO1*5*72*EA*7.5*TE*CB*065374-118*PR*RO*VN*RV0524
PID*F****BLUE WIDGET
PO4*4*4*EA
PO1*6*696*EA*9.55*TE*CB*067504-118*PR*RO*VN*DX1875
PID*F****ORANGE WIDGET
PO4*6*6*EA*PLT94**3*LR*10*CT
CTT*6
AMT*1*13045.94
SE*33*000000010
GE*1*1421
IEA*1*000003438
EDI 850 Specification
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. Per the EDI 850 specification, the transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
Contact 1 EDI Source for Your EDI 850 Needs
We can provide the assistance you need with your EDI 850 purchase order. The breadth and depth of our experience give you the assurance you need with all your EDI transactions.
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