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SAP ERP Integration

EDI and ERP work hand-in-hand to integrate a business’s data and processes into one streamlined system. SAP ERP EDI integration is critical to communicating information within your business and with your partners with fewer errors and greater speed and security. For that reason, 1 EDI Source is a proud member of the SAP PartnerEdge open ecosystem, which gives us the ability to tightly integrate with SAP ERP solutions and offer many benefits as a result.

  • Seamless SAP ERP EDI integration with EDI solutions.
  • Connectivity validation between systems for reliable communications.
  • SAP product roadmap to stay up to date with critical product upgrades, changes, and best practices.

As an open ecosystem member, we can now work with supporting content such as resources, services, and benefits to create and maintain a successful partnership with SAP and provide you, our customers, with improved ERP integration and experience. Let’s address some questions you may have about how this partnership could change the way your company does EDI.

What Considerations Should I Take Into Account During SAP EDI Integration?

When it comes to your EDI solution, one of the most critical projects is integrating your back-office ERP and EDI systems. When integrating SAP and your EDI system, there are three focus areas you should fully explore during the process

Criteria that any EDI solution integrating with SAP S/4 HANA must support

What is SAP S/4 HANA?

SAP S/4 HANA is a very robust ERP package that enables clients to fully customize the product and workflows in order to support their internal business processes. As a result, an EDI solution must accommodate these customizations in order to meet the individual needs of each client.

An EDI solution should offer the ability to configure mapped EDI data to a client’s specific IDoc structure as most clients will have configured their SAP S/4 HANA system to their own internal business needs. While standard or template maps are valuable for getting started, each client will need to be able to customize how they integrate with SAP S/4 HANA. Due to this, a flexible integration solution with a standard template to start from are critical.

In terms of an EDI solution that is made to integrate with SAP S/4 HANA, the ability to validate the overall integrity of the final mapped IDocs against the SAP S/4 HANA metadata prior to loading the document into SAP S/4 HANA is extremely important to ensure data accuracy of inbound documents.

The EDI solution should also allow you to resend transactions without having to go through SAP S/4 HANA in order to improve the ease of managing your EDI solution.

With your EDI solution, you should be allotted the power to manage any data that isn’t currently supported by SAP S/4 HANA to augment data with IDocs. This provides more accurate and complete messages to all trading partners involved. One use case example: Your EDI solution should allow you to carry forward multiple ship dates onto the invoice despite IDoc not supporting them being loaded into SAP S/4 HANA. Keep in mind that mapping multiple IDoc description fields together as SAP S/4 HANA does come with field length limitations on descriptions.

The EDI solution’s ability to standardize data alteration as it is loaded into and extracted from SAP S/4 HANA ensures that the data is compliant with the SAP S/4 HANA setup when imported. It should also be translated back into the format that makes the most sense for trading partners when sent back out. For example: Your EDI solution should be able to convert Unit of Measure codes, trading partner ship-to IDs vs. internal ship-to IDs, trading partner part numbers to internal part numbers, and EDI codes to SAP S/4 HANA codes.

Benefits of EDI ERP Integration with HQXchange™ [HQX]

1 EDI Source’s HQXchange™ Enterprise solution offers seamless ERP integration and significant performance improvements with enhanced automation and archival features. HQX offers enhanced communication security and SAP integration adapter support, which enables SAP clients to safely migrate and utilize the full potential of their ERP EDI integration.

HQX Enterprise is the recommended EDI solution for the best in SAP integration offering many features and benefits.

  • SAP module included
  • Tight integration with ERC connector
  • Ability to handle SAP status messages
  • Validation against IDoc metadata
See Product Solutions

ERP EDI Order-to-Cash Steps

  1. Translating Inbound Purchase Order EDI Documents into an IDoc: Translation process includes validating inbound EDI documents against the EDI standards, running business rule validation checks, completing all data conversions and translating documents into an SAP IDoc. Generated IDocs are validated against the IDoc metadata to ensure the IDoc structure was correctly formatted prior to transport.

  2. Populating the Sales Order Within SAP: IDoc intermediary files are imported into SAP using an RFC connection.

  3. EDI Document Turnaround: Automatically turn around documents to complete the transaction with the trading partner. This is a reverse process of the inbound workflow translating the outputted IDoc from SAP back into an EDI format that the trading partner expects.

How Will The EDI Source Integration Process Work With SAP?

Management By Exception and Turnaround Data — Data You Need to Make Great Decisions Now

Ready to learn more about how 1 EDI Source can help with EDI compliance and integration with Amazon and all your trading partners? Contact us today.