EDI 812 Credit/Debit Adjustment

The EDI 812 Credit/Debit Adjustment transaction set is used to communicate an adjustment to the charges for products or services. It is the equivalent of a paper credit or debit memo. An 812 may be used by a seller to notify its customer of an increase (debit) or decrease (credit) in the amount the customer is being charged, relative to a previously transmitted Invoice (810) or previously received Purchase Order (850). Alternatively, a buyer may use the 812 to request an adjustment from a supplier. The data in an 812 document may reference a specific Purchase Order or Invoice, and includes detailed information such as item identification, quantity and the reason for the credit or debit. Common reasons for an adjustment may include:
  • Item was defective
  • Product ordered was not received
  • Goods were or are being returned
  • Actual quantity delivered was greater or less than that ordered
  • There was an error in the pricing of the item in the original PO or invoice
The 812 transaction does not address the details of returns, only the accounting effects as a result of the return. The 180 Return Merchandise Authorization/Notification transaction is used to request or authorize returns. Need to handle secure EDI and other communications using the AS2 protocol? AS2 Complete is a robust AS2 software solution from 1EDISource. Get set up quickly and easily to create and manage certificates, handle data encryption and decryption and more. Download the free AS2 Complete trial now.

EDI 812 Format

ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*> GS*CD*1234567890 *999999999 *20120126*1211*1*T*004010 ST*812*0001 BCD*20120227*Credit/Debit Adjustmen*A*1800515*C*20120227*Invoice Number*Vendor Order Number*20120227*Purchase Order Number*00*01*01*Reference Identification*1 CUR*01*CUR*24602*01*CUR*IMF*001*20120227*1243040*001*20120227*124304*001*20120227*1243040*001*20120227*12430400*001*20120227*12430400 N9*01*Reference Identification*Free-form Description*20120227*1243*01*01Reference Identification1Reference Identification1Reference Identification PER*1A*Name*AA*Communication Number*AA*Communication Number*AA*Communication Number*Contact Inquiry Refe ITD*01*1*23*20120227*209*20120227*1*238003146*20120227*1*6094*Description*19*1*29 DTM*001*20120227*1243*01*CC*Date Time Period FOB*11*A*Description*01*CAF*A*Description*BY*Description SHD*17*1013*01*199*01*4*01*17233239*Pri*6*STAN*AA*01*Reference Identification SAC*A*A010*10*Agency Ser*1616129*1*25912*77*01*2167163517371*27*01*Reference Identification*Option Number*Description*LAN N1*01*Name*1*Identification Code*01*01 N2*Name*Name N3*Address Information*Address Information N4*City Name*ST*POSTAL CODE*COU*A*Location Identifier N9*01*Reference Identification*Free-form Description*20120227*12430500*01*01Reference Identification1Reference Identification1Reference Identification PER*1A*Name*AA*Communication Number*AA*Communication Number*AA*Communication Number*Contact Inquiry Refe AMT*1*327589079309141098*C AMT*1*167592389827218*C AMT*1*754894*C AMT*1*266342117825427*C AMT*1*14369261*C AMT*1*8686379104*C AMT*1*963738532*C LM*10*Source Subquali LQ*0*Industry Code FA1*10*A010*A FA2*01*Financial Information Code CDD*01*C*Assigned Identificat*1979324906*N*Pri*294*01*22849145302749*ACT*197133256*ACT*236491739524783 LIN*Assigned Identificat*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID*A1*Product/Service ID PO4*32*3134531*01*AMM01*A*32*01*255*01*224*4*189812*01*12542*1S*Assigned Identificat*Assigned Identificat*15285261 SAC*A*A010*10*Agency Ser*31786*1*761*7*01*1511970252*1109170431*01*Reference Identification*Option Number*Description*LAN N9*01*Reference Identification*Free-form Description*20120227*1243*01*01Reference Identification1Reference Identification1Reference Identification DTM*001*20120227*1243*01*CC*Date Time Period LM*10*Source Subquali LQ*0*Industry Code N11*Store Numb*Location Identifier*Reference Identification AMT*1*2209018*C PCT*1*138 N1*01*Name*1*Identification Code*01*01 AMT*1*268044699774370352*C PCT*1*22 SE*42*0001 GE*1*1 IEA*1*000000025

EDI 812 Specification

This X12 Transaction Set contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Sources

Accredited Standards Committee X12. ASC X12 Standard [Table Data]. Data Interchange Standards Association, Inc., Falls Church, VA. http://www.x12.org