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June 2010 the EDI resource

Building Shipments in ASN Complete

Letting your trading partner know what's coming to them via the 856 Advance Ship Notice, is the end of the ASN Complete process. But reaching that point requires us to start by first importing order information and then building shipments. The imported order information usually (but not always) was mapped to an importable file by EDI Complete. The mapped data was probably originally received as an 850 Purchase Order. The Purchase Order provides the basis for information on what was ordered. Now that you know what was ordered, you can start shipping – and building the ASN.

ASN Complete offers the following shipment types: BOL, Master BOL, VICS BOL and VICS Master BOL. What are the differences? The Master type of BOL (Bill of Lading) is used when a top level BOL will consolidate sub BOLS on it. Otherwise, a non master type should be used. The VICS (Voluntary Interindustry Commerce Solutions Association) version of a BOL will auto-create VICS compliant BOL forms for the shipment. You can create these same forms manually for non VICS shipment types. (See http://www.vics.org/ for more information about VICS.) ASN Complete can either auto-generate VICS compliant BOL numbers or you can enter your own number manually.

By design, ASN Complete has built-in versatility. Final ship-to locations can be determined at time of ASN creation. ASN Complete auto-enters the ship to and bill to addresses for the selected l ocation code. Orders can be added and removed from shipments as needed. Carrier information, shipment and delivery dates, ship-from locations, and additional shipment numbers can be adjusted as needed. Shipment preparation will include label printing for the shipment.

As the shipment itself prepares to take off, so will your ASN. Your trading partner will be prepared, knowing in advance what to expect.

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EDI/HQ™ System Alerts

Have you ever logged into your EDI system to find an error staring back at you that meant serious downtime has just occurred in your EDI transmissions? Have you ever found out that duplicate transactions were sent from a trading partner after they were already processing in your back-end system? These are just a few of the things that you can be alerted to quickly - and with very little setup - in EDI/HQ™. EDI/HQ™ was designed to run behind the scenes and to manage your EDI data by exception. System Alerts in EDI/HQ™ allow you to have alerts sent to the appropriate people in your company in real time, enabling you to take care of issues and errors in the quickest manner possible. These system alerts can be received via e-mail, cell phone text message, or delivered to EDI/HQ™’s dashboard for viewing. There are a wide variety of alerts that can be customized to your liking, including duplicate document checking, job or process failure, ODBC errors, e-mail connection issues and many more.

An additional advantage of using these system alerts is that less manual intervention is needed. Having someone spend time doing numerous checks to the system is not needed when these alerts are active. Much like the fully customizable dashboard feature in EDI/HQ™, these system alerts allow you to enable exactly those for which you want to be notified, and the manner in which the notification will be sent and received. This allows you the confidence of knowing your EDI system is running as intended, even when you are not in the office. EDI/HQ™ System Alerts is just another function that makes EDI/HQ™ the most flexible, user friendly and practical EDI solution on the market today.


The Migration Utility for Moving EDI Complete to EDI/HQ™

Have you been considering a move from EDI Complete to EDI/HQ, but are hesitant due to all the data, processes, and unique programs that you currently have in place with EDI Complete? Have no fear! The same folks who created EDI/HQ™, have also created a migration tool for bringing everything currently setup in EDI Complete into EDI/HQ™! If you decide to migrate to EDI/HQ™, your highly experienced consultant will perform the migration for you. He or she will test all of your unique settings as well as the basics of your EDI Complete setup to make sure that everything works as intended in EDI/HQ™. Once testing is complete, you can experience 1 EDI Source’s next generation of EDI software and its abundance of new features and user friendly interface. This will allow you to take advantage of the Dashboard, Duplicate ISA and Transaction Key checking; the new alert system; and all of EDI/HQ™’s new advancements, while still being confident that your EDI is being processed normally and without change - just as it was in EDI Complete. This is simply another way that 1 EDI Source has worked to improve your experience with EDI.
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About 1 EDI Source, Inc.

1 EDI Source 1 EDI Source, Inc.'s primary objective is to secure a strong business relationship centered on the welfare of your EDI operations. Beginning with a sound plan of action, the experts at 1 EDI Source, Inc. will advise and guide you through a complete and customized EDI implementation.

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