Additional Kmart/Sears Holdings ASN edits being put in place.

April 26, 2011

Effective May 23rd, the Kmart/Sears Holdings ASN processing system will be adding some additional Shipping GTIN(SGTIN) and ‘Ship Quantity’ related edits.

*** These changes ONLY affect ASNs for DC shipments being sent to EDI ID 08 – 9254291001. ***

As has always been defined, in the attached EDI ASN Guidelines, your ASN must contain the same KSN (with ‘IN’ qualifier) and SGTIN (with ‘UK’ qualifier) as was sent on the original Purchase Order. IF your Purchase Order does NOT contain a SGTIN, you are not required to send one back. BUT if you do send one back, it must match the SGTIN (and package configuration) for the KSN in IMA.

Below are the additional error codes which may appear on the ASN error report,

ALL of the below errors are ‘FATAL’ errors and your ASN must be corrected and resent to avoid potential compliance charges.

‘SHIPGTIN INVLD’ Sent when the SGTIN from your ASN is not a valid SGTIN in IMA.

‘INVLSQTYFORPOVP’ Sent when NO SGTIN is on the ASN AND the ‘Ship Qty’ is not divisible by the vendor pack from the original Purchase Order.

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If you send a SGTIN on the ASN, which is NOT on the original Purchase Order, we will look up the SGTIN to see if it is 1.) In IMA and 2.) if it is associated to the KSN (via the ‘pack ID’).

‘INVLSGTINPOKSN’ Sent when the SGTIN from the ASN is NOT associated to the KSN (via the ‘pack ID’) from the original Purchase Order.

‘INVLSGTINSHPQTY’ Sent when, AFTER verifying the SGTIN from the ASN is associated to the KSN (via the ‘pack ID’), BUT the ‘ship qty’ is not divisible by the ‘total eaches’ associated to the SGTIN in IMA.

As you can easily see, these edits become quite complex when the SGTIN sent on the ASN does NOT match the original Purchase Order or when you send a ‘Ship Qty’ which is not evenly divisible by the ‘total eaches’ associated to the SGTIN in IMA.

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PLEASE NOTE: We have encountered numerous instances where vendors bring the KSN only into their system and cross-reference it to the SGTIN in their system and send that SGTIN back in the ASN. Only to find out it does NOT match the SGTIN in IMA and the ASN WILL fail. In this case the vendor may be liable for compliance fines for ‘No Valid ASN’. These situations need to be corrected asap.

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For additional EDI questions please contact searsedi@searshc.com, IMA questions imahelp@searshc.com, or PO data content questions contact your inventory analyst.

If you received this email in error, please reply back to this email and advise who should be your company’s contact for ASN related issues/errors.

Sears Holdings EDI Support

searsedi@searshc.com