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EDI 850

EDI 850 Purchase Order:

The EDI 850 is a Purchase Order transaction set, used to place an order for goods or services. The 850 generally provides the same information you would find in a paper Purchase Order (PO) document, including:
  • Item, prices and quantities ordered
  • Shipping details
  • Payment terms
  • Discounts
Simply accepting an EDI 850 from your trading partner is usually not sufficient for full EDI compliance. Most trading partners will expect other EDI transactions from you in response to the purchase order such as:
  • EDI 997 Functional Acknowledgement - to confirm receipt of the EDI 850
  • EDI 810 Invoice – to replace the traditional paper-based invoice
  • EDI 856 Advance Ship Notice – to describe the contents of each shipment and how items were packed.
You might also be asked to trade additional documents for full compliance. These may include:
  • EDI 855 Order Acknowledgement – sent in response to the EDI 850 to confirm you can meet the requirements set in the purchase order
  • EDI 860 Order Change Request – sent to request an update to the details on the original purchase order
For assistance meeting the requirements of your trading partners in the most effective and efficient manner, look to 1EDISource. Our Professional Services team can help you develop an approach to address your needs for security, communications protocols, transaction formats, as well as integration issue and more. Contact 1EDISource to discuss your situation.

EDI 850 Format:

ISA*01*0000000000*01*ABCCO     *12*4405197800     *01*999999999      *101127*1719*U*00400*000003438*0*P*>
GS*PO*4405197800*999999999*20101127*1719*1421*X*004010VICS
ST*850*000000010
BEG*00*SA*08292233294**20101127*610385385
REF*DP*038
REF*PS*R
ITD*14*3*2**45**46
DTM*002*20101214
PKG*F*68***PALLETIZE SHIPMENT
PKG*F*66***REGULAR
TD5*A*92*P3**SEE XYZ RETAIL ROUTING GUIDE
N1*ST*XYZ RETAIL*9*0003947268292
N3*31875 SOLON RD
N4*SOLON*OH*44139
PO1*1*120*EA*9.25*TE*CB*065322-117*PR*RO*VN*AB3542
PID*F****SMALL WIDGET
PO4*4*4*EA*PLT94**3*LR*15*CT
PO1*2*220*EA*13.79*TE*CB*066850-116*PR*RO*VN*RD5322
PID*F****MEDIUM WIDGET
PO4*2*2*EA
PO1*3*126*EA*10.99*TE*CB*060733-110*PR*RO*VN*XY5266
PID*F****LARGE WIDGET
PO4*6*1*EA*PLT94**3*LR*12*CT
PO1*4*76*EA*4.35*TE*CB*065308-116*PR*RO*VN*VX2332
PID*F****NANO WIDGET
PO4*4*4*EA*PLT94**6*LR*19*CT
PO1*5*72*EA*7.5*TE*CB*065374-118*PR*RO*VN*RV0524
PID*F****BLUE WIDGET
PO4*4*4*EA
PO1*6*696*EA*9.55*TE*CB*067504-118*PR*RO*VN*DX1875
PID*F****ORANGE WIDGET
PO4*6*6*EA*PLT94**3*LR*10*CT
CTT*6
AMT*1*13045.94
SE*33*000000010
GE*1*1421
IEA*1*000003438

EDI 850 How to Read an EDI 850 File Format:

EDI 850 Specification:

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Sources
Accredited Standards Committee X12. ASC X12 Standard [Table Data].
Data Interchange Standards Association, Inc., Falls Church, VA.

EDI 850 News:

ProBuild EDI 850 PO Enhancement - 240 Character Item Description

Tuesday, December 13, 2011

ProBuild is enhancing the EDI 850 PO to accommodate item descriptions of up to 240 characters. This enhancement is effective on December 15, 2011.

ProBuild Location Yard Update Effective December 12, 2011

Thursday, December 08, 2011

ProBuild has updated our “EDI Yard Reference List” located on the ProBuild website http://www.probuild.com/ under Support and Downloads -> Supplier Support. All location changes in the “EDI Yard Reference List” are highlighted in yellow for easy reference and below is a summary of the changes.

This is the first time locations that are not traditional ProBuild East are being added to our corporate ERP system. This is the first of regular monthly yard updates so please make sure your system can handle receiving 850 PO’s for these locations and that you are able to transact 810 invoices for these locations. Please update the ProEdge Org Code in your systems and use only valid ProEdge Org Codes when submitting invoices via EDI.

Sears and Kmart Guide and Manuals Revisions

Tuesday, November 15, 2011

We have updated several guides, manuals and forms. Kmart vendors can view the Kmart documents from the Vendor Guides & Reference folder on MySearshc.com. Sears vendors can view the Sears documents from the Guides & Reference section of Sears Business Exchange® or Vendor Guides & Reference folder on MySearshc.com. Unless specifically noted as Sears or Kmart in the document title, the guides, manuals and forms below apply to both Sears and Kmart vendors..

IMPORTANT: Review the information below regarding the revisions. Make sure that you have the most recent version of the guides and manuals. If you have printed any sections of the guides and manuals that have been updated, discard the previous information and print the updated information.

Important-Zappos Purchase Order Number Format Chage

Monday, October 10, 2011

Hello Vendor Partners,

This is a follow up from the communication that was sent on Sept 9th, 2011 which can be seen at the bottom of this communication.

Important Reminder:

We are making the structure change to our PO number next Tuesday, Oct 11th, 2011. On this date PO numbers will be sent using the new PO structure, allowing the PO number to be a maximum of 22 alphanumeric characters.

We appreciate the feedback from our vendor community about the increase in PO number length. Please note for the immediate foreseeable future we will keep the length at a maximum of 15 alphanumeric characters. The length and context of the new PO format will be variable so please do not develop your solution to

Delhaize America EDI 850 Warehouse 850 PO mapping change effective 9-26-2011

Wednesday, September 21, 2011

***Delhaize America EDI 850 Purchase Order Mapping Change***

Effective 9/26/11

Delhaize America is making the following mapping change to our Warehouse 850 Purchase order.

Page Title: Learn about the EDI 850 Purchase Order