The EDI 940
Warehouse Shipping Order transaction set is used to instruct remote warehouses to ship orders. It is commonly used by a seller, such as a manufacturer or wholesaler, to authorize a warehouse to make a shipment to a buyer, such as a retailer. The 940 may also be used to confirm a shipment, modify a shipment or cancel a previous shipping order.
The 940 transaction essentially instructs the warehouse on what to ship, how much and when. Specific information provided in this transaction set may include:
- Manufacturer information
- Delivery date
- Item descriptions and quantities
- Ship-to information (location name and address, contact, etc.)
- Bill-to information
- Shipment method information
The 940 Warehouse Shipping Order data can be generated from Sales Order or Purchase Order information.
Warehouses may submit a 997 Acknowledgement
in response to a 940 transaction, to verify its receipt. Once the order has shipped, a 945 Shipment Advice
transaction is sent by the warehouse to provide the shipment details which, in turn, can be used by the seller to produce an 856 Advance Ship Notice
and an 810 Invoice
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ISA*00* *00* *08*1234567890 *08*3111350000 *000128*0557*U*00307*000003317*0*P*>
N1*ST*GRITS BREAD COMPANY*ZZ*00046349
N3*2100 SOUTHEAST AVE
N1*DE*PINK BUNNY BREAD*9*0012345670001
N3*2323 BUNNY BLVD
NTE*WHI*SHIP ON CHEP PALLETS
G69*11.500 STRUD BLUBRY
G69*11.500 STRUD CINN
G69*11.500 STRUDEL RASPBRY
This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.