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EDI 940

EDI 940 Warehouse Shipping Order:

The EDI 940 Warehouse Shipping Order transaction set is used to instruct remote warehouses to ship orders. It is commonly used by a seller, such as a manufacturer or wholesaler, to authorize a warehouse to make a shipment to a buyer, such as a retailer. The 940 may also be used to confirm a shipment, modify a shipment or cancel a previous shipping order.

The 940 transaction essentially instructs the warehouse on what to ship, how much and when. Specific information provided in this transaction set may include:
  • Manufacturer information
  • Delivery date
  • Item descriptions and quantities
  • Ship-to information (location name and address, contact, etc.)
  • Bill-to information
  • Shipment method information
The 940 Warehouse Shipping Order data can be generated from Sales Order or Purchase Order information.

Warehouses may submit a 997 Acknowledgement in response to a 940 transaction, to verify its receipt. Once the order has shipped, a 945 Shipment Advice transaction is sent by the warehouse to provide the shipment details which, in turn, can be used by the seller to produce an 856 Advance Ship Notice and an 810 Invoice.

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EDI 940 Format:

ISA*00*          *00*          *08*1234567890     *08*3111350000     *000128*0557*U*00307*000003317*0*P*>
GS*OW*7705551212*3111350000*20000128*0557*3317*T*004010UCS
ST*940*0001
W05*N*538686**001001*538686
N1*ST*GRITS BREAD COMPANY*ZZ*00046349
N3*2100 SOUTHEAST AVE
N4*SAN DIEGO*CA*91760
N1*DE*PINK BUNNY BREAD*9*0012345670001
N3*2323 BUNNY BLVD
N4*MINNEAPOLIS*MN*55402
N1*WH*ONTARIO*9*0581493780140
N4*ONTARIO*CA*91761
N9*BR*R1121
G62*10*20000204
G62*02*20000207
NTE*WHI*SHIP ON CHEP PALLETS
W66*PP*M***MTEN
LX*1
W01*12*CA*000100011110*VN*000100*UC*DEC0199******19991205
G69*11.500 STRUD BLUBRY
N9*PC*DEC0199
LX*2
W01*32*CA*000100022220*VN*000200*UC*DEC0299******19991207
G69*11.500  STRUD CINN
N9*PC*DEC0299
LX*3
W01*12*CA*000100033330*VN*000300*UC*JAN0100******20000107
G69*11.500 STRUDEL RASPBRY
N9*PC*JAN0100
W76*56*500*LB*24*CF
SE*29*0001
IEA*1*3317

EDI 940 Specification:

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

Sources
Accredited Standards Committee X12. ASC X12 Standard [Table Data].
Data Interchange Standards Association, Inc., Falls Church, VA.


Page Title: Learn about the EDI 940 Warehouse Shipping Order