The adoption of EDI in higher education has been dramatic over the past two decades, particularly in the area of student records. In the U.S., more than 500 colleges or universities and more than 200 elementary/secondary schools are using EDI, particularly for the transmission of transcripts during the admissions process.
While more and more PK-12 and higher educational institutions are utilizing EDI for the rapid and efficient exchange of student transcripts and other information, the potential costs and complexity can seem overwhelming for those just starting out.
Bringing EDI into Education – Why and How
For years, student records were maintained electronically, in student information systems, but when this information was exchanged it was typically printed and mailed. The development of standard formats has made the electronic exchange of transcripts and other student information a practical reality.
The growth in the adoption of EDI – generally referred to as “EDX” for “Electronic Data Exchange” in the education system – reflects the recognized benefits of exchanging student records electronically. Using EDI affords schools a number of benefits:
Greater efficiency – less keying and re-keying data, less processing of paper-based transcripts and other documents.
- Improved accuracy – fewer errors result when data is moved without manually re-keying.
- Increased standardization – by implementing standards for the exchange of student records, the formatting of the content itself is more standardized.
- Enhanced tracking – with student information moving electronically, the progress of that information can be identified more easily.
- Improved confidentiality – security standards in the electronic exchange of information ensure greater privacy.
EDI standards for education were developed in the 1990s under requirements of ANSI (American National Standards Institute). Today, many educational organizations are adopting standards from PESC (Postsecondary Electronic Standards Council), based on the use of XML (eXtensible Markup Language) specifically for the exchange of student records.
Regardless of the technology, the need for the electronic exchange of student data continues to grow. The registrar’s job at PK-12 and post-secondary institutions is getting more difficult – more high school students are applying to more colleges, more college graduates are seeking post-graduate opportunities, and more information is being processed by admissions offices everywhere.
Let 1EDISource Help
1EDISource can offer educational institutions with easy and affordable EDI solutions. Our advanced EDI software includes an education industry-specific solution that supports the particular needs of colleges, universities and other schools. EDI/HQ™ Transcripts makes sending and receiving transcripts via EDI (and XML) easy and complete.
Alternatively, your entire EDI initiative can be implemented by the experts at 1EDISource, with an EDI Outsourcing solution.
Talk to one of our EDI Experts to learn how 1EDISource can help you implement a complete and cost-effective EDI solution for exchanging student records. 1EDISource also offers discounts to educational institutions, to help keep your EDI program affordable.
All of the world-class EDI solutions from 1EDISource come with our unparalleled service and support. You get a dedicated EDI Consultant backed by a team of experts, ready to help you.