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Changes to the 850 document- which affect the 810 and 856 transmissions as well.

Wednesday, August 04, 2010

Effective on Monday September 27th, 2010, we will be adding an additional N1 segment to our EDI 850 document. This additional segment will contain your company’s 11-digit ‘Pay Duns number’ which is a field we have always required to be sent back on your EDI Invoices and ASNs. We do send multiple N1 segments and this NEW N1 (N1*RE) will be the last one sent.

(PLEASE NOTE that in the following examples ‘01234567890’ is only being used as an example. DO NOT use this number as your 11-digit ‘Pay Duns Number’; use what is actually sent to you.)

In the 850 Purchase Order the new segment will be:

N1*RE**92*01234567890

In the 810 Invoice you must send back (current requirement, not a change):

N1*RE**92*01234567890

In the 856 ASN you must send back (current requirement, not a change):

N1*SF*vendor name*92*01234567890

What you need to do:

Prior to 9/27/10, you must ensure your EDI system will handle the additional N1*RE segment. Ideally your system should capture the 11-digit ‘Pay Duns number’ and use that field on the corresponding Invoice(s) and ASN(s). How you plan to utilize the field is up to you, but be advised that this field is required for your Invoices and ASNs to successfully process!

Once again, these changes ONLY apply to orders being sent from 08 – 9254291001.

Additionally you will see a change to the actual ‘NAME’ sent in the N1*ST segment. The ‘NAME in the N1-02 field will now more closely represent the actual name of the facility you are shipping to. If you currently do not utilize this field, then you will not even notice the change. If you do utilize the field, just be advised that you may some changes to the name.

Finally, I would also like to take this opportunity to address two additional issues:

1) - In the 810 Invoice and 856 ASN is it HIGHLY recommended that you utilize and fill in the PER segment. This segment is used to provide us with your current EDI contact information. As I am sure we have all experienced; it is nearly impossible to keep all contact lists up to date. If you have not already done so, we would strongly suggest you create a ‘Group’ email account for your EDI Team. (This brings me to issue #2.)

2) - The reason you received this email is because we have your name listed as an EDI contact for your company. If you are no longer the correct person to receive these emails, PLEASE let us know. Simply reply to this email and let us know who (instead of you) should be receiving these type of emails. In addition we use this same contact list for sending EDI non-compliant notices and notices for missing 997s. Be sure to include your EDI sender/receiver ID.

Page Title: EDI Tips & News | 1 EDI Source, Inc. - Changes to the 850 document- which affect the 810 and 856 transmissions as well.